Have you ever looked around your photo studio, home or small office and thought about the photos, the paper and electronic information you get through the mail box and email every day? What happens if you need those receipts from 3 year’s ago because you are being audited. Many of your financial records, bank statements, invoices from the phone and water company are saved both electronically and on paper. You pay bills on line in some cases and in others still pay by cheque at the bank. What about all of the photos you’ve taken? Some are prints, some on 35 mm slides and yet others stored on your computer. How can you get at them if all the equipment you need to look at them keeps changing? Can you replace the lamp in that slide projector? What about the tape recordings and videos? And since you got that flat-bed scanner, you are now scanning photos and negatives into your computer so you can get at them more easily and dispose of the paper. It all needs to be managed so that you can find it when you want to celebrate that 60th birthday, or need it for that tax audit. But how can the myriad types of information be organized and described? How can the important ones be preserved for the long term? How should email messages be handled? You need answers to these questions so that you can work effectively to get the information you need when you need it.

The guide is a series of modules which provide a series of high level tools and methods you can use to get control of your paper and electronic information, whether it’s for your family or your small business. In addition, you will find links to other resources which expand further on the points in each module. The quick tips give some hints about what you should be aware of and how you can simplify things.

This presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009). It shows by means of Plato, how to create a preservation plan.

The Planets Preservation Planning workflow and the planning tool PLATO

This presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009).

This presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009). It covers the fundamental aspects of the OAIS model, with emphasis on its information structure.

This presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009). It is aimed at presenting the fundamental problems related to the preservation of intellectual property material, and how some of these problems have been addressed in CASPAR.The objective is to present CASPAR approach to the problem of identifying and preserving all the existing rights related to a digital work.

This presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009). It explains how CASPAR aims to solve, from the technical point of view, the problem of accessibility and intelligibility of digital data in the long term.CASPAR approach is presented as an implementation of the OAIS functional model, introducing CASPAR Key Components, i.e. the main building blocks which constitute CASPAR architecture, and giving an overview of their functionalities, their usage and their role in the digital preservation workflow. The objective is to clarify how the digital preservation workflow is realised within CASPAR architecture.

This presentation was delivered during the third WePreserve Forum 2009 (Barcelona, March 2009). It introduces European Initiatives in Digital Preservation and DigitalPreservationEurope (DPE) project.

This presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009). It provides a contextual overview of the need for an evidence-based evaluation of digital repositories, an overview of existing audit methodologies in digital repositories and will offer an overview of the DCC and DPE pilot audits to date.

Organisations create and use increasingly digital information in conducting their business. The management and preservation of this digital information requires a different approach than paper-based information, particularly more active attention in order to prevent its loss. In order to develop an appropriate decision making process that will support this pro-active approach new methods are needed. Such a process has been developed in different European projects, such as Delos and Planets. This presentation discusses these new methods and explore the main components of the preservation planning process. An important part of it is the identification of requirements in a given business context. This presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009).

This presentation was delivered during the third WePreserve Forum 2009 (Barcelona, March 2009). It introduces Planets project.

This presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009). The presentation introduces a tool PLATTER, the Planning Tool for Trusted Electronic Repositories, which provides a basis for a digital repository to plan the development of its goals, objectives and performance targets over the course of its lifetime in a manner which will contribute to the repository establishing trusted status amongst its stakeholders.

This presentation was delivered during the third WePreserve Forum 2009 (Barcelona, March 2009). It introduces a tool PLATTER, the Planning Tool for Trusted Electronic Repositories, which provides a basis for a digital repository to plan the development of its goals, objectives and performance targets over the course of its lifetime in a manner which will contribute to the repository establishing trusted status amongst its stakeholders.

This presentation was delivered during the third WePreserve Forum 2009 (Barcelona, March 2009). It introduces German project - Network of expertise in Digital long-term preservation (nestor).

This presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009). The presentation discusses some dimensions of trustworthiness in general and trustworthy digital repositories in particular.

Metadata can play a vital role in enabling the effective management, discovery, and re-usability of digital information. Digital preservation metadata provides provenance information, supports and documents preservation activity, identifies technical features, and aids in verifying the authenticity of a digital object. This presentation gives and introduction to Digital preservation matadata and preservation metada in practise. Presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009)

Defining the types of information needed for digital objects to be preserved for the long term; understanding the OAIS metadata framework; understanding the importance of tools and standards; knowing the entities defined in the PREMIS data model and giving examples of the types of metadata that fall under each entity; analysis of digital preservation metadata needs for a given repository application.

This presentation will provide an overview of issues in digital preservation. Presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009)

Presentation was delivered during the joint DPE/Planets/CAPAR/nestor training event, ‘The Preservation challenge: basic concepts and practical applications’ (Barcelona, March 2009). It starts by looking at the principle of a "file format", get a hands on feeling for the difference in quality file formats provide for long term preservation and discuss, what formats to choose for what. Then continues by some theory, using the example of the European commission project Planets, to show how a consistently dynamic approach looks like, who tries to evaluate the performance of migration tools moving from one format to another, based on automatic analysis of the characteristics of files. This presentation concludes with some thoughts which characteristics of digital files doe not reside in the file, but in the software which is used to display it and how the approaches discussed before can be extended to take care of these problems.

A precise case from artistic production: the preservation of FM Synthesis

DPE FORUM Barcelona 2009

Presentation of DRAMBORA from Prague Training 2008

The CASPAR Answers to The Digital Preservation Issues

Preservation metadata - part 2. Presentation from Prague Training 2008

The PREMIS Data Dictionary:Information you need to know for preserving digital documents

Introduction to Preservation Metadata, from Prague Training 2008

PART I What is in a format?(Formats and Registries) PART II What is not in a format? (Formats in PLANETS –and beyond) EXERCISE II

Introduction to the OAIS model,

The CASPAR questionnaire contains keys questions which allow you to carry out a preliminary investigation into an archive data holdings. The CASPAR questionnaire is strongly guided by OAIS and the CASPAR architecture. It lays out 13 key questions which critically allow you to. Understand the information extracted by users from data Identify Preservation Description and Representation information Develop a clearer understanding of the data and what is necessary for is effective re-use Understand relationships between the data files and what constitutes a digital object within the archive While it is appreciated that this questionnaire is not an exhaustive list of questions which one may need to ask about a preservation target it still provides sufficient information to commence the analysis process

Presentationwas delivered during the first DPE/Planets/nestor training event (Vilnius, October 2007). The key questions addressed in this session was: What is trust in this area? Why is trust important for digital preservation? Which activities are ongoing to establish trust? How can trust be established?

The aim of presentation is to answer which institutions, approaches and technologies can be trusted? Who is interested in Trusted Repositories? How to audit repositories? The presentation could be usefull for preservation policy makers, managers, practitioners.

Presentation of the Nestor project from Prague WePreserve Forum 2008.

DPE/Planets/CASPAR/nestor Joint Training Event: Starting out: Preserving Digital Objects -Principles and Practice October, 13th-17th 2008 Prague, Czech Republic

Introduction to Planets Hans HofmanNationaal Archief NetherlandsPrague, 17 October 2008

Openning presentation at Prague DPE training, 2008.

The Planets Preservation Planning workflow and the planning tool Plato

To discuss the main influence factors guiding preservation planning and Planets preservation planning workflow, to introduce how to develop a solid preservation plan for digital objects.

Preservation Outreach New Approaches Risks, Benefits and Motivations - 3rd Annual WePreserve Conference: A New Generation of Preservation Tools and Services Nice (Fr) 28-30 October 2008

Needs & technological, infrastructure, operational and political plans

Demonstration of Planets Testbed

Presentation of FWP 7 project in Digital preservation.

The Planets Interoperability Framework

Validation (1) testbed demos (2) Audit and Certification and (3) Provenance and Authenticity

CASPAR/DCC Representation iformation solution.

Presentation of Planets approach to significant properties.

Demonstration of the CASPAR Representation information management module.

Presentation of interactive tool for digital repository self-assessment.

Presentation of DPE tool: PLATTER

The presentation was given at the Delos Summer School (Tirrenia, June 2008). This presentation introduces the different activities, aims, tasks and working groups of the project nestor. It focuses on the results of an online-survey that was carried out within the context of nestor and conducted in summer 2007 at the University of Göttingen (Germany). To delve into the difficulty regarding scientific data, the presentation additionally refers two research projects that are not part of nestor but are also dealing with scientific research data: the project KoLaWiss and the EU-funded PARSE, which are currently running at the University of Göttingen.

It gives a general overview of the nestor activities, aims, tasks and working groups. Additionally refers two research projects: KoLaWiss and PARSE that are also dealing with scientific research data.

The presentation was given at the Delos Summer School (Tirrenia, June 2008). It illustrates the research activity related to the CASPAR project with specific reference to the authenticity and the need and the possibility to ensure continuity among international projects and their results. The first part is dedicated to define the concepts and the critical issues by taking into account the outputs of InterPARES and the basic framework of OAIS. Both the aspects have been included in the position paper on authenticity defined within the CASPAR project. The second part concerns the effort (under development as part of the Caspar framework for digital preservation) to build management tools fo ensure the verification and documentation of the digital objects authenticity.

It gives an overview of the activity related with CASPAR project with specific reference to the authenticity and the need and the possibility to ensure continuity among international projects and their results.

The presentation was given at the Delos Summer School (Tirrenia, June 2008). This presentation provides an overview of digital repositories, looking at different repository types and dividing them by content type, coverage, functionality and target user group. It concludes with two group exercises, one writing a use case for a web archiving project and the other a business case for sustained funding for an Institutional Repository beyond its start-up phase, to help apply knowledge to real-world situations.

It gives a general overview of digital repositories, looking at different repository types and dividing them by content type, coverage, functionality and target user group.

The presentation was given at the Delos Summer School (Tirrenia, June 2008). It provides an overview of the Data Audit Framework research project and comments on current data curation issues in the UK. The Data Audit Framework is JISC-funded project that will provide a methodology and online toolkit to allow higher education institutions to identify what research data assets they hold, establish their location and investigate how they are currently being managed. The presentation provides some contextual information outlining the issues researchers face when creating and curating data, discuss how the tool seeks to resolve these, and provides details of how this work fits into JISC's overall data strategy. It describes the audit methodology and provides feedback on lessons learned from pilot audits so far.

It gives a general overview of the Data Audit Framework project: outlines the problem and proposed solution, describes DAF methodology and provides feedback on lessons learned from pilot audits so far.

Presentation, which was delivered during Delos summer school 2008 (Tirrenia, June 2008). It provides a short introduction to preservation metadata, including what preservation metadata is intended to accomplish, the OAIS information model, PREMIS and other relevant standards, significant properties, and some key issues.

It gives a general overview of what preservation metadata is all about, and helps the audience to see that it is neither boring nor cut-and-dried, and that there are some interesting issues for both practitioners and researchers.

Evaluating preservation strategies:Summary and Outlook

Identify requirements Evaluate strategies Take well-documented decisions

Presentation was delivered during the first DPE/Planets/nestor training event (Vilnius, October 2007). Presentation provide background on how the term metadata is understood; introduce some metadata standards; highlight the importance of standards; identify the main functions of preservation metadata; introduce the PREMIS Data Dictionary.

The presentation could be usefull for IT specialists, preservation managers, practitioners, trainers.

Presentation was delivered during the first DPE/Planets/nestor training event (Vilnius, October 2007). The presentation describes objectives of Preservation Planning; analyses the organisational context including a risk assessment; defines a framework for preservation; identifies criteria for preservation; defines workflow for evaluating/ defining preservation plans and developing methodologies for assessing the risks.

Defining the issues of PP; scope and role of Preservation Planning; the Planets approach; the organisational/ business context; usage requirements and collection profiles; preservation plans and preservation actions. Important for novices, preservation managers, practitioners.

Main topics: Introduction to the OAIS Model: Background, Mandatory Responsibilities, Functional Model, Information Model. Main application areas: Trusted repositories (compliance, The analysis and comparison of repositories, Informing system design, Preservation metadata.

Presentation was delivered during the first DPE/Planets/nestor training event (Vilnius, October 2007). Describes OAIS and trusted repositories.

Presentation, which was delivered during the first DPE/Planets/nestor training event (Vilnius, October 2007)is about file formats of digital preservation (tiff; pdf; xml, etc.); demand of the registries; and formats for DP in PLANETS.

To understand specifics of various formats in digital preservation.

Presentation, which was delivered during the first DPE/Planets/nestor training event (Vilnius, October 2007), provides a general introduction in digital preservation and explains the key issues in this area. The aims of presentation are: explain the needs and challenges of digital preservation in general; provide an overview of the role of digital preservation in cultural heritage institutions; describe various aspects of digital preservation; explain the heterogeneity of the issues.

The focus lies on the challenges in this relatively new area.